January 19, 2012

Printing the New York State "Notice and Acknowledgement of Pay Rate and Payday" for your employees.

Step 1: Setup

For all employees who are paid for "hours" worked (as opposed to "salaried") and who speak English, no setup is required. For all other employees do the following:

Type CHGGENL [GM,10,8,2,2]and press Enter. .

Select the appropriate employee.

If an employee is an exempt Salaried employee type S following the "Exempt" field.

If an employee's main language is not English then at "Language" press F2 and select the proper language.

Press Enter to save the information.

Step 2: Print the Forms

From any CHARTS menu type WAGEACT or [PR, 9, 13]. The following screen appears:

 Employee Order: E (E-employee D-Main Department)
          Range: A▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ - ZZ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬
     Payrate a/o __________                      Payday(1-7):   (1-sunday..)
                                                       Other: ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬
Notice Given :   Dates __________ - __________
       1-New Hires (for new hires/rate chg)        Pay Freq: _
       2-On or before Feb 1                                W-weekly B-biweekly
       3-Rate Change                                       O-other SEMI-Monthly _
       4-New Hires & Rate changes                  For Non-Exempt Salaried Empl
                                                   Calculate OT using:
Allowance Taken: 1 1-none 2-meals 3-lodging                Master Hrs _
                   O-other ▬▬▬▬▬▬▬▬                        Hrs to use        
                                                   Language:     (' '=all)
            Company Name:
                    DBA : ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬            Print Exempt Form Only (Y/N): _
                    Physical Addr ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬      Consult your labor Atty
                    Mailing Addr  ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬      for definition of Exempt
                    City St. zip: ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬      Manually enter rates _
                    Telephone     ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬      Print Option: P
Preparer Name/Title: ▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬▬ Date 01/09/2012

PRESS F1 for Help Information on this screen.

At "Payday (1-7)" type the number corresponding to your usual payday (i.e., 1 for Sunday, 2 for Monday, etc.).

If you do not pay on a specific day of the week then leave "Payday (1-7)" blank, and type your day of payment in "Other" (e.g., "1st and 15th of month").

At "Notice Given" type 2 if you are printing this form for all active employees, and leave the dates alongside this field as initialized to today's date.)

At "For Non-Exempt Salaried Empl Calculate OT using", specify Y at "Master Hours" if overtime should be calculated based on the hours specified in the employee master file. If you specify the number of hours in "Hrs to use" it will use those hours if "Master Hrs" is set to N or if hours are not specified in the employee master file.

At "Dates" type a range of dates (the dates your specify are NOT relevant if at 'Notice Given' you specified '2'.)

At "Language" press F2 and select the proper language, or leave blank if you wish to print this form for all languages.

At "Print Exempt Form Only" type Y to print this form for exempt employees only. (Employees can be set as exempt by typing CHGGENL [GM,10,8,2,2] and typing "S" to exempt.)

At "Manually enter rates" type "Y" if you wish the computer top leave out the rate and you will complete it afterwards.

At "Preparer Name/Title", type the preparer's name.

Leave all other fields as initialized by the system.

PLEASE REVIEW ALL THE FORMS BEFORE DISTRIBUTING THEM TO YOUR EMPLOYEES.